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Master the PMP Exam Mindset: 9 Key Principles for Success
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Dec 15, 2024
Passing the PMP exam isn’t just about memorizing terms - it’s about thinking like a professional project manager. In this video, we break down the essential PMP mindset principles that will set you up for success on the exam and in your career. Learn how to adopt these strategies to tackle exam questions with confidence and ace the test. Adopting the right mindset is key to passing the PMP exam and excelling in your career. Like, comment, and subscribe to learn more about mastering project management concepts and achieving your goals! Chapters: 0:00 Introduction 0:40 Servant leadership 1:49 Assess before acting 2:55 Value delivery 4:10 Proactive risk management 5:16 Stakeholder engagement 6:27 Change management 7:43 Solution-oriented mindset 8:50 Empowering Team Autonomy 9:56 No Extreme Measures or Avoidance Resource: PMP Mindset and Exam Study Notes: https://pmaspirant.com/taking-the-pmp-exam
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0:00
do you know the essential PMP mindset to
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pass the exam hi I'm Andrew from pm
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aspirant and welcome to the channel
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where we simplify project management
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Concepts to help you succeed and pass
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your certification exams if you're new
0:13
here don't forget to subscribe and hit
0:15
the notification Bell for more tips and
0:17
insights today we're tackling one of the
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most important concepts for PMP success
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the PMP mindset the PMP exam isn't just
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about memorizing terms and processes
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it's about thinking and acting like a
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professional project manager we're going
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to dive into nine essential mindsets you
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need to master for the exam and in your
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project management career let's jump in
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one servant
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leadership the first key mindset is
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servant
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leadership as project managers we're not
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there to control every detail we're
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there to serve and support our team it's
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about empowering not
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micromanaging think of yourself as a
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facilitator who supports and guides
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rather thanol controlling each action
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you're enabling your team to do their
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best work encourage collaboration listen
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to everyone and avoid abrupt decisions
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like removing team members without
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support instead focus on Guiding and
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coaching helping your team grow stronger
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and more confident in their roles on the
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exam if you see an answer that involves
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empowering the team like offering
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guidance rather than taking Direct
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Control that's often the right choice
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PMI looks for options that show you're
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building up your team creating a
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collaborative environment and
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encouraging them to solve problems
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together for example imagine you have a
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team member struggling with a complex
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task instead of stepping in to take over
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a servant leader would offer coaching
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find additional resources or pair them
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with an experienced team member you're
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there to remove obstacles not solve
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everything
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yourself
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two assess before acting this mindset is
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all about avoiding knee-jerk reactions
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instead take a step back gather
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information and understand the full
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picture before making
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decisions in practice this means
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reviewing relevant documents Consulting
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plans and communicating with
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stakeholders before taking any action
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develop the habit of pausing to analyze
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situations especially when unexpected
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issues arise always aim for actions that
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are informed and well thought out in the
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exam avoid options that sound rushed or
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reactive PMI values answers where the
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project manager takes a step back
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gathers information and makes an
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informed decision if a question presents
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a problem look for answers that include
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assessing reviewing or analyzing before
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taking any action for example let's say
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you discover a delay in one of your
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project Milestones instead of jumping in
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to rearrange tasks or assign blame first
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assess what caused the delay look into
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existing documentation speak with team
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members and understand the root cause
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only then should you act three value
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delivery value delivery is a Cornerstone
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of successful project management it's
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not just about completing tasks it's
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about making sure each deliverable
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aligns with what truly benefits the
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customer and
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organization focus on the bigger picture
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regularly check in with stakeholders
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align project activities with their
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needs and be open to adjusting
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deliverables to ensure they provide
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genuine value think of delivering value
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as an ongoing process rather than a
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one-time event at project completion on
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the the PMP exam look for answers where
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the project manager focuses on
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meaningful outcomes not just checking
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off tasks if a question is about project
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prioritization choose the option that
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focuses on aligning with customer needs
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and business objectives PMI wants to see
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that you're delivering value not just a
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completed list of tasks for example
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suppose you're managing a software
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development project and you realize the
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product may not meet some of the key
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stakeholder requirements rather than
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just pushing the project to completion
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pause and consider what adjustments
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could bring the project back in line
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with their needs maybe you suggest a
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minimum viable product MVP to Showcase
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progress and get feedback early four
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proactive risk management proactive risk
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management is about anticipating
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potential issues and dealing with them
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before they escalate good project
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managers think ahead to prevent issues
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before they even happen always think
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ahead identify risks early communicate
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them with the team and have mitigation
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plans in place regular risk assessments
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should be part of your routine instead
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of waiting for issues to occur work on
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prevention by developing plans to
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address risks before they affect the
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project in the PMP exam prioritize
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answers where the project manager takes
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early action to manage risks rather than
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waiting for them to become problems if a
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question highlights a potential future
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risk look for options that involve
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preventive steps or planning sessions
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with stakeholders PMI wants to see that
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you're managing risks proactive actively
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not
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reactively for example imagine you're
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managing a construction project and
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realize that bad weather could delay
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your timeline rather than waiting to see
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if the weather causes delays proactively
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arrange for backup resources or adjust
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the schedule to accommodate any weather
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issues five stakeholder engagement
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engaging stakeholders is at the heart of
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effective project management the key is
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continuous engagement listening and
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proactive communication PMI looks for
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answers where the project manager
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actively seeks out stakeholders input
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checks in with them and ensures their
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needs are being met make regular
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check-ins with stakeholders a priority
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communicate effectively and adjust
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engagement based on their needs and
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influence whenever possible use
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face-to-face communication as it helps
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build stronger relationships and
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clarifies misunderstandings faster than
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email on the exam choose answers that
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reflect continuous and proactive
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engagement with stakeholders if a
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question describes a stakeholder with
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with a concern prioritize answers
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involving direct communication like
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setting up a meeting or discussing
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feedback PMI wants you to keep
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stakeholders engaged throughout the
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project not just at the start for
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example let's say you're working on a
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project that impacts several departments
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rather than only meeting stakeholders at
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the beginning and end hold regular
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updates to make sure everyone's needs
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are still being met and concerns are
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addressed early this helps build trust
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and keeps the project aligned with their
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expectations six change management
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change management involves handling
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changes in a structured and thoughtful
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way in predictive projects this means
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formal Change Control while in agile
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projects it means embracing flexibility
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and adapting quickly to new
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requirements follow formal change
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procedures in predictive projects to
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ensure that any change aligns with the
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overall project plan in agile settings
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stay adaptable listen to stakeholders
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and adjust the project scope as needed
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remember change isn't inherently bad but
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it needs to be managed to benefit the
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project in PMP exam questions about
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handling changes avoid options that
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involve implementing changes without
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approval instead select answers where
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the project manager either follows
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formal processes in predictive settings
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or adapts in agile environments PMI
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expects you to handle change
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thoughtfully and in a way that supports
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project
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objectives for example suppose a key
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stakeholder requests a significant
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change mid project in a waterfall
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project you document the request
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evaluate its impact and and seek formal
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approval through the Change Control
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process in an agile environment however
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you might discuss the change with the
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team and prioritize the backlog keeping
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customer satisfaction as the
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priority seven solution oriented mindset
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the solution oriented mindset is
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straightforward focus on solving
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problems rather than passing them off
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this mindset emphasizes accountability
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if there's an issue the project manager
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takes ownership and seeks a constructive
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solution when is issues arise work with
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your team to address the root cause and
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find a solution don't push problems off
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onto other departments or escalate
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unnecessarily stay committed to solving
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problems within your project scope
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whenever
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possible when a PMP question presents a
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project issue prioritize answers where
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the project manager takes accountability
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and works to find a resolution if
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escalation is an option it should be a
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last resort PMI values project managers
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who approach issues with a cond do
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attitude rather than passing the buck
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for example say a team member brings up
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a technical challenge that's delaying
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progress rather than escalating
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immediately work with your team to
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brainstorm potential Solutions maybe you
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consult a subject matter expert or
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adjust the timeline for that deliverable
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the goal is to tackle the issue directly
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not pass it up the chain eight
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empowering team
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autonomy empowering the team is
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especially crucial in agile settings
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where teams are expected to be
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self-organizing and autonomous
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empowering your team means trusting them
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to handle tasks and to make
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decisions encourage self-organization
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within the
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team allow them to set goals choose how
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to complete their work and take
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ownership of their tasks Your Role is to
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provide resources clear obstacles and
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Trust the team's
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abilities on the exam choose answers
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where the project manager empowers the
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team and supports autonomy especially in
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agile or hybrid projects if a question
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suggests the project manager is is
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directly assigning tasks to each team
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member that's usually a sign their
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overstepping PMI values leaders who
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trust and Empower their teams for
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example imagine you're managing an agile
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team and they're ready to start the next
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Sprint instead of assigning each person
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a specific task let the team decide how
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they'll tackle the Sprint goals they'll
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feel more ownership and motivation
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knowing they have the freedom to choose
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how to achieve the
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objectives nine no Extreme Measures or
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avoidance
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effective project managers avoid extreme
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actions like drastic changes or shifting
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responsibilities without cause the key
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is balance PMA values project managers
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who handle issues calmly directly and
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with reason handle conflicts or problems
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with a level-headed approach don't make
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harsh decisions like removing team
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members without cause or immediately
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escalating issues to Senior Management
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Instead address the problem
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constructively and collaborate with your
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team to find the best solution on the
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PMP exam avoid answers that suggest
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extreme or overly reactive responses as
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PMI wants project managers who can
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remain balanced and reasonable Under
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Pressure if a question describes a
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conflict or performance issue prioritize
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answers where the project manager takes
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a calm measured approach to address the
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problem
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effectively for example let's say a team
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member's performance is slipping and
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it's affecting the project timeline
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instead of escalating immediately to
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Senior Management or letting the issue
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go unaddressed start by speaking
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directly with the team member to
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understand their challenges this
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balanced approach can often resolve
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issues without unnecessary conflict or
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Extreme
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Measures and that wraps up the core
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elements of the PMP mindset by adopting
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these principles you're setting yourself
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up for Success on both the PMP exam and
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your real world projects remember it's
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all about leading with servant
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leadership delivering meaningful value
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proactively managing risks empowering
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your team and staying balanced when
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challenges arise
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if you found this video helpful please
11:32
like And subscribe for more project
11:33
management insights let us know in the
11:35
comments if there's a particular mindset
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you'd like us to explore further thanks
11:39
for watching and best of luck on your
11:41
journey to becoming PMP certified
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