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have you ever found yourself halfway
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through a project only to realize that
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the original plan has expanded far
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beyond what was initially agreed upon hi
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I'm Andrew from PM aspirant if this is
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your first time here welcome to the
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channel we dive into all things project
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management to help you a your
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certification and improve your project
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management skills if you haven't already
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make sure to subscribe and hit the
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notification Bell so you don't miss any
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strategies let's get into today's topic
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scope creep so what exactly a scope
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creep in simple terms it's when a
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Project's scope expands Beyond its
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original boundaries without
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corresponding adjustments to time
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resources or costs it is one of the most
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common challenges project managers face
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this often happens when stakeholders
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request additional features tasks or
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deliverables after the project has
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already begun but there's no formal
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process in place to manage those
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changes while some flexibility is
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necessary in any project uncontrolled
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changes what we call scope creep can
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lead to Miss deadlines budget overruns
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and strained resources that's why
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understanding how to manage scope creep
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is essential for project success in the
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waterfall or traditional project
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management framework scope creep is seen
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as a significant risk and must be
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tightly controlled the reason in
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waterfall the scope is usually fixed up
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front detailed planning is done early in
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the project particularly in the defined
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scope and create work breakdown
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structure phases any changes after this
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point are considered deviations and need
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to go through a formal process waterfall
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relies on a Change Control process to
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manage scope creep when a new request
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comes in it's not just added to the
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project the project manager needs too
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document the change request assess its
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impact on time cost and quality seek
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approval from the Change Control Board
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or project sponsor before
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proceeding this process ensures that any
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change is fully evaluated before it's
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accepted helping to prevent uncontrolled
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to prevent scope creeping waterfall
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projects it's crucial for the project
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manager to stay vigilant frequent scope
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reviews clear communication with
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stakeholders and ensuring that any scope
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changes are formally approved are key
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strategies if you are preparing for the
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PMP exam here is a good rule of thumb
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scope creep is highly undesirable in
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waterfall because it disrupts the plan
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schedule in budget the Change Control
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process is your best friend for managing
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scope in this environment on the other
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hand agile project management takes a
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different approach to scope creep in
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agile changing requirements are expected
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and even embraced particularly in
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response to customer feedback or
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evolving project needs in agile scope
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isn't fixed at the beginning of the
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project instead it's flexible and can
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change from Sprint to Sprint based on
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what the customer or stakeholders need
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changes to the scope are typically
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handled through backlog refinement and
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prioritization new features or changes
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are added to the product backlog and
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then prioritize for future
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iterations since agile teams work in
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short Cycles known as Sprints they can
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quickly adapt to new requirements this
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adaptability makes agile particularly
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well suited to projects where the final
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outcome may not be fully known at the
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start but even in agile there are still
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boundaries uncontrolled additions to a
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Sprint are discouraged any new
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requirements that come up mid Sprint
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should be evaluated and scheduled for
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future Sprints regular backlog grooming
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and prioritization ensure that the team
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stays focused on the most important Tas
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asks for the PMP exam remember that in
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agile scope creep isn't as problematic
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because change is welcomed however it's
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still managed carefully through backlog
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management and iterative
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development next let's talk about hybrid
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project management which combines
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elements of both waterfall and agile
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methodologies hybrid projects offer the
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flexibility of agile and the structure
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of waterfall but managing scope creep
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complex in Hybrid Scope creep is handled
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differently depending on the phase of
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in waterfall phases scope changes are
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managed through a formal Change Control
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process similar to what we discussed
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earlier in Agile phases scope changes
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are managed through backlog refinement
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and iteration planning the project
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manager must strike a balance between
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the strict scope control of waterfall
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and the flexibility of agile for
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instance during the requirements
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Gathering phase which may follow a
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waterfall approach scope changes must go
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through formal approvals but during
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development which may be agile scope can
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fluid in hybrid the project manager
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needs to adapt their approach depending
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on the phase of the project they must
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decide when to be flexible and when to
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enforce strict scope control this
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Balancing Act is critical to ensuring
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that scope creep doesn't derail the
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project for the PMP exam know that
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hybrid requires a blend of agile's
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flexibility and waterfalls control when
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changes regardless of which project
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management framework you're using there
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are some univ I strategies you can apply
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to prevent and manage scope
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creep one clear requirements whether
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you're in a waterfall or agile
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environment make sure your requirements
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are clear in waterfall capture detailed
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requirements up front and in agile
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gather them incrementally with
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continuous stakeholder
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engagement two formal Change Control in
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waterfall and hybrid environments make
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sure you have a formal process in place
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to handle changes every change should go
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through the proper channels for approval
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three frequent communication regular
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communication with stakeholders is key
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this ensures that everyone understands
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the project scope and is on the same
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page when changes come up
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four backlog prioritization in agile and
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hybrid environments prioritize changes
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in the backlog to ensure that only the
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most important items are worked on five
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project baselines in waterfall having
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clear baselines for scope time and cost
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allows you to track deviations and
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effectively by following these
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strategies you can keep scope creep in
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check and ensure that your project stays
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on track so what should you focus on for
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the PMP exam when it comes to scope
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creep in waterfall scope creep is
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tightly controlled and changes must go
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through a formal Change Control process
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in agile scope creep is expected and
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managed through the product backlog
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flexibility is a core principle in
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Hybrid Scope creep is managed based on
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the phase of the project the project
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manager must balance control and
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flexibility depending on whether the
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phase follows agile or waterfall
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methodologies the most important tip for
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exam success understand how scope creep
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is handled in each methodology focus on
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the Change Control process in waterfall
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backlog Management in agile and the
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Adaptive approach in hybrid to wrap up
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scope creep is one of the most common
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challenges in project management by
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understanding how to manage it in
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different Frameworks whether waterfall
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agile or hybrid you can keep your
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project on track and ensure its
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success if you found this video helpful
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make sure to give it a thumbs up and
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don't forget to subscribe to PM ASP for
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more project management insights thanks
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for watching and I'll see you in the
