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have you ever wondered what it takes to
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build a successful project team hi I'm
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Andrew from PM aspir if you're new here
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don't forget to subscribe and hit the
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notification Bell so you don't miss any
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of our insights and strategies on
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management in today's video we're
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talking about a critical part of project
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success building a project team no
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matter how well you plan your project
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it's the people who bring that plan to
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life so understanding how to effectively
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build and manage a project team is key
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we'll cover the key Concepts you need to
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know including team roles development
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stages leadership styles and much more
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to help you get the best from your team
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first things first let's talk about
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responsibilities one of the most
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important steps in building a project
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team is ensuring that everyone knows
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their role and how they contribute to
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the Project's success you'll want to
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clearly Define the roles
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responsibilities and Authority levels of
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each team member this prevents confusion
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and ensures that everyone is aligned on
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what's expected from them a great tool
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to avoid this is the racy Matrix which
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stands for responsible accountable
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consulted and informed this chart helps
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assign roles and responsibilities so
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that every task is covered and there's
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no overlap or ambiguity for example
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someone may be responsible for
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completing a task while someone else may
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be accountable for ensuring it gets done
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having these roles clearly defined at
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the beginning of the project helps
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ensure that every team member
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understands their responsibilities and
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how their work contributes to the
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success as your project team begins
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working together you'll notice that they
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go through a process of development this
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is where tuckman's five stages of team
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development come in these stages help
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explain how teams grow and evolve one
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forming at this stage team members are
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polite but may feel uncertain about
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their roles or how the team will work
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together as a project manager you should
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focus on building trust and providing
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clear Direction two storming this is
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when conflicts may arise as people begin
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to assert their opinions it's your job
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to guide the team through this phase by
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managing conflicts and ensuring healthy
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communication three norming in this
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phase team members start working more
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cohesively they've figured out how to
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collaborate and are becoming more
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comfortable with their roles as a
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project manager you can now focus on
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processes four performing by now the
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team is highly functional and everyone
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is working efficiently toward the
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project goals your job at this stage is
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to remove any barriers that could
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disrupt their flow and ensure the team
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five adjourning once the project or
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phase is complete the team
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disbands as a project manager it's
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important to provide recognition for
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their contributions and help transition
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roles understanding these stages helps
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you support your team as they develop
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and ensures you address issues early on
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before they impact the project a strong
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project team needs a good resource
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manager M plan this includes tools like
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the team charter which outlines the
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team's values agreements and processes
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it serves as a guide for team behavior
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and decision-making throughout the
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project additionally a good resource
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management plan includes resource
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calendars this ensures that everyone is
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available when needed and tasks are
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assigned to the right people at the
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right time minimizing bottle andex and
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delays now let's talk about team
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building activities it's essential to
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build trust improve communication and
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strength relationships within your team
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whether through icebreakers problem
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solving exercises or offsite events
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these activities help create a strong
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foundation for teamwork if you're
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managing a collocated team you can take
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advantage of face-to-face interaction
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however in today's world many teams are
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virtual which comes with its own set of
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challenges managing a virtual team
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requires different approaches using
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tools like video conferencing project
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management software and Cloud
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collaboration tools can help bridge the
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gap it's also important to regularly
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check in with virtual teams ensuring
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that they feel connected and part of a
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unified effort despite the distance to
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build a motivated team understanding
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motivational theories is crucial here
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are a few to keep in mind maso's
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hierarchy of needs according to maslo
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people are motivated by a hierarchy of
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needs starting with basic needs like job
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security and salary and moving up to
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higher level needs like recognition and
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personal growth for your team this means
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making sure that their basic needs are
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met while also providing opportunities
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for them to grow and be recognized for
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contributions urg's motivation hygiene
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Theory harburg identified two factors
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that affect job satisfaction hygiene
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factors like working conditions and
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salary and motivators like achievement
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and recognition while hygiene factors
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prevent dissatisfaction it's the
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motivators that truly drive people to
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perform at their best McGregor's Theory
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X and Theory Y this Theory contrast two
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management styles Theory X assumes that
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people dislike work and need to be
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closely supervised while Theory Y
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assumes that people are self-motivated
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and Thrive with autonomy your team
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likely includes a mix of both so it's
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important to adapt your management style
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accordingly when it comes to building a
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project team your leadership style can
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make all the difference you'll need to
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adapt your style depending on the
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situation situational leadership in this
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approach you may need to direct some
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team members closely coach others
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support those who need more help or
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delegate tasks to highly capable team
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members servant leadership this style
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focuses on supporting your team to
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perform at its best you're there to
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remove obstacles provide resources and
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succeed understanding these motivational
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theories allows you to create a positive
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productive environment where your team
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feels valued and motivated to
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perform conflict is inevitable in any
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project but how you manage it can make
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or break your team conflict management
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is one of the most important skills for
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a project manager and you need to be
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familiar with different conflict
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resolution techniques
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including collaborating problem solving
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this is often the most effective
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technique because it seeks a win-win
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solution where both parties feel heard
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satisfied compromising both parties give
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up something to reach a middle ground
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smoothing accommodating focusing on
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Common Ground to maintain Harmony
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although this doesn't solve the
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underlying conflict forcing imposing a
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solution usually in situ ations where
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quick action is needed avoiding
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withdrawing from the conflict which is
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typically a temporary solution but
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conflict resolution goes beyond just
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using techniques emotional intelligence
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is essential for managing conflicts and
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maintaining strong relationships within
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your team emotional intelligence
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involves being aware of and managing
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both your own emotions and those of your
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team members a project manager with high
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EI can resolve conflicts more
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effectively and maintain a positive team
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investing in training is essential for
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developing a high- performing team
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whether it's technical skills leadership
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training or soft skills making sure your
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team has the right competencies as
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success use competency Frameworks to
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assess team memb skills and identify
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areas for improvement this helps ensure
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that everyone is equipped to contribute
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project everyone loves recognition for a
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job well done right building a positive
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team environment means recognizing and
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rewarding your team members make sure
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your recognition is tied to specific
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accomplishments and that your rewards
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align with the team's
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values and don't forget about cultural
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sensitivity when working with
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multinational teams what motivates one
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person may not motivate another so be
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aware of cultural differences when it
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comes to recognition and
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rewards to recap building a successful
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project team requires a blend of
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leadership communication and strategic
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planning whether you're managing a
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collocated or virtual team understanding
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these key Concepts will help you create
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results if you found this video helpful
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make sure to give it a thumbs up and
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don't forget to subscribe to PM aspirant
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for more project management insights
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thanks for watching and I'll see you in
