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have you ever felt overwhelmed by the
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waterfall project management
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terminology today we're covering the top
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10 essential terms in waterfall project
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management these terms are at the heart
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of how waterfall projects are structured
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tracked and delivered let's dive
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in one project charter think of the
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project charter as the project's formal
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starting point it's a document that
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authorizes the project outlining its
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purpose objectives major milestones and
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who the key stakeholders are it's signed
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by the project sponsor giving the
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project manager the authority to move
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forward key elements in the charter
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include the project's purpose highlevel
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requirements key deliverables and the
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roles of major stakeholders the charter
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is essential because it aligns everyone
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right from the start it's your go-to
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document for the project's why and what
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and it sets clear expectations early
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on creating a clear specific charter can
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be invaluable whenever there's a
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question about project priorities or
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scope you can refer back to the charter
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to keep everyone grounded and
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aligned two work breakdown structure
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as the name states work breakdown
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structure or WBS breaks down your entire
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project into manageable pieces the WBS
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takes your project from a broad goal and
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breaks it into smaller actionable
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components called work
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packages key elements of the WBS include
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its hierarchical structure which moves
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from major project phases down to these
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detailed work packages each work package
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represents a deliverable helping you
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ensure that all parts of the project are
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accounted for the WBS is powerful
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because it clarifies exactly what needs
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to get done who's responsible and how it
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all connects to the final goal aim to
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create enough detail to organize the
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project effectively but avoid going so
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granular that tracking becomes overly
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complex a well ststructured WBS can keep
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your team focused and on track three
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Gant chart if the WBS gives you the
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project breakdown the Gant chart gives
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you the project's timeline each task has
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a bar representing its start and end
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dates showing task durations and
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dependencies the key elements of a Gant
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chart include start and end dates task
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durations and dependencies between tasks
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this chart provides a clear visual of
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the project's schedule helping you
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monitor timelines and make quick
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adjustments if things shift a Gant chart
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is incredibly valuable for keeping
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everyone aware of how tasks connect and
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when they're due just remember it's
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important to keep it up to date so that
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everyone has an accurate view of the
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progress four critical path
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critical path is the sequence of tasks
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that determines the shortest time needed
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to complete the project tasks on the
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critical path have no room for delay
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because if one slips the whole project
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timeline gets pushed back the critical
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path is made up of tasks with zero float
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meaning they can't afford delays
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understanding this path allows you to
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focus resources where they're most
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needed helping you meet the overall
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keeping a close eye on the critical path
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can make a big difference it's a tool
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that shows you the most essential tasks
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for staying on schedule so if anything
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changes you'll know exactly which tasks
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first five change control
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process the change control process is
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the project's structured way of handling
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change it's a formal process that
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reviews approves and documents any
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changes to scope budget or timeline
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implemented key elements of the change
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control process include a change request
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form impact analysis and stakeholder
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review this process is essential for
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keeping the project on track by ensuring
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that only necessary approved changes are
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made following this process helps keep
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everyone aligned every change no matter
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how small affects resources timelines or
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budgets a well-managed change control
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process gives the project the
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flexibility it needs to adapt without
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baseline the baseline is the project's
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original approved scope schedule and
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budget it's the benchmark you use to
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track how the project is performing
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compared to what was planned
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the baseline's key elements include the
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initial scope schedule and cost
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estimates it's what you measure against
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when you look at plan versus actual
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progress and if changes occur be sure to
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update the baseline so you always have
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an accurate benchmark for tracking a
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baseline provides a clear way to measure
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project performance and see where
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adjustments are needed it's a key tool
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for keeping the project aligned with its
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milestone milestones are important
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checkpoints or achievements within the
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project they don't have a duration like
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task but represent the completion of key
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deliverables key elements of milestones
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include the phases or deliverables they
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represent they're indicators of progress
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giving you clear points to measure
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achievements along the way milestones
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are helpful for both tracking and
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motivation they offer moments to
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celebrate progress and allow
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stakeholders to see how far the project
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has come just be intentional with your
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milestones use them to mark true
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achievements rather than every minor
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task eight issue log the issue log is
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your project's record of any problems or
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challenges that arise along the way
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every issue is recorded in this log
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along with its status and the person
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responsible for resolving it key
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elements of the issue log include the
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issue description assigned owner status
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and any follow-up actions keeping an
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issue log ensures that problems are
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managed and resolved without being
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forgotten having a clear list of issues
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allows you to address challenges
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proactively and helps the team stay
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focused on solutions prioritizing these
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issues by their impact can keep the
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project moving forward
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smoothly nine risk register
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the risk register is where you document
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all the project's potential risks each
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risk is evaluated for its likelihood and
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impact and there's a strategy in place
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for managing it if it becomes an issue
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important elements of the risk register
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include a description of each risk its
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probability potential impact and a
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mitigation plan with a risk register
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you're not just prepared for challenges
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you're proactively managing them a
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well-maintained risk register helps the
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team feel prepared and it minimizes the
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chance that risks will derail the
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project review and update it regularly
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as project conditions change to stay
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register lessons learned register is
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where you capture all the insights and
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experiences gained throughout the
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project it's updated as the project
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progresses and wraps up with a summary
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of what worked well and areas for
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improvement key elements here include a
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summary of key lessons project successes
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and areas for growth along with
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recommendations for future projects this
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register helps build knowledge within
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the team and supports continuous
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improvement a lessons learned register
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is an invaluable resource for future
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projects capturing insights as you go
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helps you avoid repeating mistakes and
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build on your team's successes making
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each project smoother than the last and
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there you have it the top 10 fundamental
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terms in waterfall project management
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each of these terms is a building block
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that helps you plan track and deliver
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projects effectively of course this
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video just scratches the surface and
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there's a lot more to explore in
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waterfall project management let me know
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in the comments below if there are other
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terms you think should be on this list
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if you found this video helpful please
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give it a thumbs up and don't forget to
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I'll see you in the next video
