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are you struggling with defining roles
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and responsibilities in your project
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team hi I'm Andrew from PM Aspirin and
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today we're going to clear up that
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confusion by diving into a very useful
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tool in project management the racy
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chart if you're new here don't forget to
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subscribe and hit the notification bell
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for more project management tips and
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strategies let's start with the basics
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what exactly is a REI chart well REI is
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an acronym that stands for responsible
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accountable consulted and informed it's
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a responsibility assignment matrix that
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helps map out tasks deliverables or
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decision points against the roles within
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your project in other words it helps
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clarify who's doing what to keep the
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project moving smoothly let me break it
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down further responsible this is the
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person who does the work every task must
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have someone responsible for it
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accountable this is the person who
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ensures the task gets done there's only
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one person accountable for each task to
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confusion consulted these are the people
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whose opinions are sought usually
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subject matter experts or key
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stakeholders informed these are the
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people who need to be kept in the loop
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about progress or decisions but they're
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not directly involved in the work so why
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is the racy chart so important its
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primary purpose is to eliminate
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confusion over roles and
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responsibilities ensuring clear
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communication and accountability
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especially in large or crossf functional
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teams the racy chart prevents overlap in
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roles and make sure nothing falls
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cracks now you might be wondering when
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should I use a racy chart it's typically
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used during the plan resource management
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process and it's especially helpful in
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complex or matrix organizations where
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multiple roles are involved in various
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tasks it also comes in handy during
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project execution when you need to
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clarify responsibilities for specific
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activities here's how you create one in
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steps one list the tasks start by
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listing all the task or deliverables
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along the left hand side of the chart
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two identify the roles across the top
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list all the roles or team
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members three assign R A C or I for each
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task assign one of the racy letters to
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each role four review the chart finally
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ensure that every task has one
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accountable person and at least one
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responsible person make sure there are
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no missing responsibilities or role
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let's go through a quick example of a
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racy chart imagine you're managing a
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project with two major
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tasks task one develop new
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homepage task two launch marketing
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campaign here's how the roles might be
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assigned using the REI model for develop
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new homepage the web designer is
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responsible the project manager is
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accountable the marketing team is
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consulted and the CEO stakeholders are
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for launch marketing campaign the
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marketing team is responsible the
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project manager is accountable the CEO
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stakeholders are consulted and the web
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informed here are some best practices to
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keep in mind when using a racy chart to
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avoid confusion only one person should
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be accountable for each task ensure
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every task has someone responsible for
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executing it avoid assigning the same
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person as both responsible and
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accountable for the same
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task too many people being consulted can
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delay decisions so keep this
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balanced while you want enough detail to
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clarify responsibilities avoid making
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complex as a project manager you'll
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typically lead the development of the
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REI chart it's your job to ensure that
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it aligns with the project scope and
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resources and to communicate it clearly
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to the team also you'll need to monitor
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the project to ensure everyone sticks to
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their assigned roles and adjust as
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necessary now let's talk about the
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benefits of using a racy chart clarifies
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roles it reduces ambiguity about who's
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responsible for what which leads to
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coordination enhances
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accountability with clear accountability
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you can ensure that someone owns each
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task improves communication it
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explicitly defines who needs to be
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consulted or informed streamlining
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communication within the team prevents
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conflicts by clearly defining roles the
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racy chart helps avoid overlaps and
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potential conflicts in
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decision-m while the racy chart is a
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powerful tool there are some pitfalls
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you'll want to avoid too many
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accountables having more than one
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accountable person for a task can create
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conflicts overloading a single role be
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careful not to assign too many tasks to
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one individual which can lead to
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bottlenecks over complicating the chart
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straightforward a complex chart is
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harder to maintain and can cause more
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clarity not updating the chart a racy
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chart is only useful if it's up to date
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make sure to revise it as the project
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to wrap things up the REI chart is an
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essential tool for ensuring clarity in
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roles and responsibilities in any
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project it helps you avoid confusion
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enhance accountability and improve
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communication within the team if you
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found this video helpful please give it
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a thumbs up and don't forget to
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you in the next video
