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have you ever felt like your Project's
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workflow is all over the place or
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wondered how to get a clearer picture of
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where each task stands conand could be
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the solution you're looking for today
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we're diving into Camin a visual tool
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used in agile project management to
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streamline workflows improve efficiency
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and keep everyone on the same page
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originally developed in manufacturing
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kban has become widely adopted across
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Industries as a go to method for
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resources at its core cban is all about
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visualizing work to manage and improve
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the flow of tasks by laying out tasks on
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a board you and your team can quickly
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see what's in progress what's finished
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and what might need extra attention
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conand also limits work overload by
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setting specific limits on how many
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tasks can be in progress at any one time
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conand is built around four key
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principles that guide its use in project
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management one visualize the work canb
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Ben centers around visualizing work on a
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board each board board is divided into
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columns representing different stages of
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the workflow like to do in progress and
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done tasks move across these columns
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making it easy to see where everything
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stands two limit work in progress by
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restricting the number of tasks that can
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be in progress simultaneously Canin
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keeps the team focused on completing
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tasks before starting new ones this
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prevents overload maintains priorities
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and keeps work flowing
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smoothly three manage flow con unband
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aims to maintain a steady predictable
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flow of work analyzing the movement of
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tasks helps the team identify
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bottlenecks and adjust as needed to
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efficiency four continuous Improvement
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regularly reviewing and refining
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processes is essential in conand teams
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look at metrics like lead time the time
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taken for a task from start to finish to
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optimization now let's talk about the
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can ban board this board is the heart of
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can ban and it's where all the action
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happens picture it as a map that shows
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where each task is in the project
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Journey typically you'll see columns
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like backlog or to-do this is where
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tasks start it's your list of things
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waiting to get done in progress here's
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where tasks are actively being worked on
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it's a snapshot of what's currently
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happening completed or done this column
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is for tasks that have crossed the
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finish line and are officially
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completed depending on your project you
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might add extra coln s like review or
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testing each task is represented by a
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card and as work progresses the card
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moves across the board from one column
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to the next this setup lets everyone on
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the team from Project managers to
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stakeholders instantly see what's still
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in the queue what's in progress and
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what's done work in progress limits the
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number of tasks in progress and helps
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team members focus on completing tasks
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without being overwhelmed this
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encourages team members to finish tasks
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before starting new ones making work
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smoother and more efficient in addition
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to work in progress camben relies on
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several key measurements to evaluate and
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optimize workflow efficiency let's break
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down three essential metrics lead time
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cycle time and throughput lead time this
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is the total time it takes for a task to
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move through the entire workflow from
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when it's first requested to when it's
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completed think of ordering a pizza lead
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time starts the moment you place your
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order and ends when the pizza is
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delivered in can ban shorter lead time
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times mean faster delivery to your
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customers cycle time while lead time
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measures the entire process cycle time
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focuses on how long the task stays in
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the active workflow essentially from
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when work begins to when it's finished
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using the pizza analogy cycle time
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starts when the chef begins preparing
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your pizza and ends when it's ready for
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delivery monitoring cycle time helps
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teams understand how efficiently they
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tasks throughput this measures how many
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tasks are completed within a specific
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time frame frame for example if a team
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completes 15 tasks in one week the
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throughput is 15 higher throughput
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indicates a more productive workflow
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benefits one increased visibility with a
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visual board team members and
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stakeholders can easily see the status
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glance two flexibility unlike scrum con
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ban is highly adaptable teams can add or
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modify tasks as needed without being
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constrained by fixed time time
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periods three continuous delivery can
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ban promotes a steady continuous flow of
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tasks allowing teams to deliver value
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incrementally four improved efficiency
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limiting work in progress reduces
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context switching improves focus and
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helps ensure tasks are completed before
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new ones are started these benefits make
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comand an excellent choice for teams
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looking to improve workflow and adapt to
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priorities conand Fosters a culture of
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continuous Improvement by regularly
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reviewing metrics such as lead time
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cycle time and throughput teams can
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identify and address inefficiencies this
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keeps the workflow optimized and ensures
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that tasks move smoothly through each
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stage Conan also works well in hybrid
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environments that combine agile and
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traditional project management methods
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for example in a project that has
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predictable planning stages but also
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requires flexibility can band can be
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applied to manage specific workflows
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that need continuous delivery and
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adaptation let's do a quick recap to sum
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Canan first kban is all about
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visualizing the workflow think of it as
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setting up a visual map of your tasks so
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everyone knows where things stand at any
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time second work in progress limits are
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the secret to keeping things under
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control by limiting tasks in progress
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your team can focus on completing work
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instead of juggling too many things at
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once third conand focuses on managing
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flow it's about keeping work moving
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through each stage and avoiding
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bottlenecks finally kban is rooted in
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continuous Improvement the idea is to
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always be refining and optimizing to
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make the process smoother and more
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efficient so in a nutshell kban helps
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teams stay organized work efficiently
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and adapt to changes as they happen kban
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is a versatile and Powerful tool for
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managing workflows in agile and hybrid
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environments by visualizing tasks
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setting work in progress limits and
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fostering continuous Improvement kban
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enables teams to streamline processes
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and deliver value more
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efficiently if you found this video
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helpful please give it a thumbs up and
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don't forget to subscribe to PM aspirant
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for more project management tips and
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insights for more detailed resources on
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camben and other essential project
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management Concepts head over to PM
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aspirin. thanks for watching and I'll
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see you in the next video
