14 Real PMP Application Examples: Agile, Construction, Medical, Software, and More.

Last Updated on May 20, 2024 by andrewshih

Are you looking for PMP application examples to help write your project descriptions?

Writing your first project description for PMP application can be daunting when you do not know what to write and what PMI expects.

In this article, I have collected 14 examples from various industries and fields such as software, construction, medical, and transportation.

Ground Rules For Using the PMP Application Experience Examples

These examples are shared by PMP aspirants whose applications have been approved by PMI and graciously shared one of their project descriptions in the comment section of this article.

Please only use these examples as inspiration to help you craft your project description and do NOT copy them. No worry, it’s easy once you get through the first one.

In addition to the examples here, we have the most complete resources to help you complete your PMP application.

Make sure to review our most popular tips and mistakes to avoid, as well as utilize our step-by-step guide If you need help with your PMP application.  Lastly, you can check out the PMP application template if you need more inspiration.

Now, here is the list of 14 PMP application experience examples.

PMP Application Examples

Example #1: Program Manager to Implement Malware Security Program

Project Objective: The main objective was to implement an effective malware program to avoid fraudulent activities, malware breaches and phishing.

Outcome: It helped in the outcome of successful implementation of the program and reducing malware practices.

Initiating: 

• As a program manager, I helped initiate the project to create malware security programs
• Collected scope document, data, and information on several cases of malware breach and phishing.
• Identified key deliverables, timelines, high-level constraints and assessed risks for the project. 
• Helped assemble the project team and identify internal and external stakeholders.

Planning: 

• Assessed detailed project requirements along with the team members    
• I led several collaborative and functional meetings between stakeholders and team members
• Helped incorporate risk management while testing the program and monitor risks throughout the program execution
• I assessed and tested various malware security programs that safeguarded both structured and unstructured data

Executing: 

• Led and motivated the team throughout the execution.  
• Confirmed that systems received real-time monitoring and policies to ensure data access is protected and audited.
• Implemented a policy-driven, on-demand approach to employ a data protection strategy across all areas and all types of data
• Led weekly status meetings and noted down the Minutes of Meeting and shared them among the project team members
• Inferred to make sure the program brings scalability and adaptability to the organization

Monitoring and Controlling: 

• I measured and monitored key performance indicators for the program and program progress
• Procured program risks and coordinated corrective measures
• Helped in assessing the program budget and resources allocated
• Ensured that the project key deliverables were met and requested the team and stakeholders’ reviews and feedback throughout the project.  

Closing: 

• I helped create the final project presentation that included project plans, schedules, reports, meeting minutes and closure report. 
• I obtained formal acceptance from relevant stakeholders that the program met the … standards and distributed it for reference
• Monitored the performance of the program for a few weeks after implementation of malware effective program in production

Example #2: Project Manager to Design and Streamlined Data Hub

Objective: Develop a newly designed, streamlined hub for the Sales Engineers team and migrate their extensive library of resources from their external database to the organization’s internal website.

My Role: Sr. Marketing Communications Specialist/Project Manager

Initiating: : I led a kickoff meeting with the Sales Engineers team to identify key stakeholders and get a high-level scope of the project.

Planning I developed a project management plan which outlined the project timeline, detailed deliverables, high-level risks, and project scope. I received approval to proceed with designing the initial hub mockup.

Executing: I constructed the initial hub mockup. I directed the project work internally and collaborated with stakeholders within the Marketing department and Sales Engineers team to lead them through execution. I assigned work packages to the Sales Engineers team, acquired project assets, and facilitated document migration. I led biweekly meetings, presented mockups, and implemented changes using the change management plan. I communicated with HQ to ensure hub development met HQ protocol. I conducted hub testing to ensure a satisfactory user experience and efficient functionality. I collaborated with the key stakeholders to plan project launch.

Monitoring and Controlling: I monitored and controlled the project scope, budget, and schedule while overcoming project obstacles. Throughout this phase, I communicated cross-functionally with key stakeholders about the project status. I measured the project’s performance based on the amount of completed project milestones in relation to the initial project plan. I ensured the project’s deliverables were to the team’s quality standards by having them review and approve mockups during each meeting. I communicated project risks and challenges promptly.

Closing: Obtained final approval from key stakeholders to launch the hub. I presented the hub and its benefits to the Sales Engineers department. I archived all project templates and collected the lessons learned.

Deliverables: A customized and streamlined Sales Engineers hub which included a visually appealing and responsive design and integration of the necessary resources. I successfully migrated all Sales Engineers data.

Outcome: The Sales Engineers team expressed immense satisfaction for the resource as it not only reflected the brand consistently but also facilitated easy navigation for Sales Engineers. 

Example #3: Project Manager to Evaluate and Rewrite Payment System (Multi-Phase)

Project Objective: Evaluate the functionality of the current application against users’ needs and rewrite application from deprecated technology to current technology with changes to functionality.
Outcome: Successful completion of the Phase 1 evaluation of the application with all business processes and requirements for the new application having been identified and documented. Phase 2 development of the application is in progress.
Role: Project Manager
IN:
I worked with the project sponsor to create the project charter. I defined the project objectives, high-level requirements, key deliverables and identified project risks. I identified key stakeholders and obtained approval for the project.
PL:
I developed a project management plan, facilitated requirements workshops, created the schedule, and conducted a kickoff meeting for all key stakeholders and the project team. 
EX:
I led and motivated the project team throughout the execution in each of the project phases. I conducted weekly reviews of the project work with the project team to discuss progress and blockers. I created monthly reporting based on data-gathering techniques for executive stakeholders.
MC:
I monitored and controlled the scope and schedule using defined tools and techniques and ensured deliverables conformed to defined quality standards. I facilitated the gathering, analyzing, and representation of data. I validated scope by ensuring acceptance of deliverables by the sponsor.
CL:
I closed Phase 1 of the project by obtaining final acceptance of the project deliverables for Phase 1, creating and sharing the final project report for the phase, and conducting a phase closing meeting with key stakeholders. I updated and cataloged all project documents for use in future phases.

Example #4: Agile Project Manager to Create Onboarding Status Report

Project Objective:
Creation of Onboarding Status Report using PowerBI tool which helps the users to quickly gage the real-time registration and onboarding process, Rep level details at Division, Global Region, District, or Corporate Account levels. Dashboard also gives visibility for Corporate Account Managers and District Managers on their respective Sales Rep’s engagement with digital tools.

Role: Agile Project Manager

IN:

• Identified Key Stakeholders
• Defined high level Project Milestone as per the stakeholder expectations
• Identified high-level risk, assumptions and constraints

 PL:

• Deduced project resource requirements and built the team.
• Coordinated with the stakeholders to understand and gather the requirements to create high level scope baseline
• Created product backlog with the help of the Product owner with respective DODs (Definition of Done)
• Prioritized the backlog with “Must have”, “should have” and “Could have” user stories
• Creation of user stories by taking inputs from Product owner. Have the product owner update Acceptance Criteria for each of the user stories
• Project budget is determined using the user stories
• Facilitate Sprint Planning meeting and support the team to subdivide project tasks as necessary to find the minimum viable product
• Having the DORs (Definition Of Ready) for the prioritized user stories

 EX:

• Use daily standup meetings to identify impediments which was later discussed to arrive at solution.
• Help team navigate through the blockers/impediments
• Facilitating bi-weekly review with stakeholders to get feedback and requirements
• Guide the team to have a report which delivers value to the customers

 MC:

• Track burndown charts, velocity metrics and project status to keep stakeholders informed about the project progress
• Using Push and Pull communication methods to collaborate and keep stakeholders engaged
• Have the retrospectives at the end of each sprint for continuous improvement

 Outcome:
Onboarding Status Report was delivered with committed features and quality standards. The report caters to 10,000 users currently. Captured Burndown Chart, Velocity metrics & Test reports after each iteration.

Example #5: Project Manager to Improve Client Google Ranking via Digital Product Service

Project Title: Google My Business Optimization  

Objective – The objective was to ensure that the clients’ business profile rank higher in local search results through the implementation of our enhanced digital product service offerings. This encompassed creating, claiming, managing and highlighting clients’ business profiles to maximize inventory visibility as well as new offers.  

Outcome – The outcome was a successful implementation of the digital product service that resulted in improved actions by customers on clients’ local business listings. 

Role – I served as a Project Manager and worked with cross-functional teams. 
Responsibilities: – 

Initiating:  

• Reviewed and assessed project information including the scope document, stakeholders, participating client’s information, and listing data files.  
• Defined project milestones as per client project expectations. 
• Identified key deliverables, timelines, high-level constraints and assessed risks for the project. 

 Planning:  

• Assessed detailed project requirements and objectives.  
• Conducted a project kickoff meeting with all the functional leaders and project team members. 
• Developed a project schedule listing key tasks and milestones. 
• Prepared a quality management plan. 

Executing:  

• Led and motivated the team throughout the execution.  
• Directed the project work internally and collaborated with other functional teams. 
• Held weekly project meetings with the sales & marketing team to get client’s feedback. 
• Conducted weekly review meetings with other stakeholders to keep them engaged. 
• Created the weekly status reports based on data-gathering techniques, the reports were provided to the project team and the stakeholders.  
• Conducted weekly meeting with team to discuss progress and blockers. 

Monitoring and Controlling:  

• Measured the project performance using a percentage of completed tasks in comparison to the initial plan. 
• Assessed and updated the project status based on the number of items in progress, completed, and overdue. 
• Monitored, assessed, and communicated project risks promptly. 
• Obtained stakeholder project feedback and made changes as necessary. 
• Managed changes to schedule and risks. 
• Ensured that the project key deliverables met clients’ expectations by requesting their reviews and feedback throughout the project.  

Closing:  

• Created final project report for project sponsors. 
• Obtained feedback from relevant stakeholders. 
• Documented lessons learned.  
• Requested client feedback based on their experience during the project.

Example #6: Project Manager to Update Enterprise Database

OBJECTIVE – Perform major updates to the local enterprise database. This included updates to the database schema, usage and editing procedures, training in usage procedures, Python script development for automating procedures, versioning design and implementation, topology design and use, ArcGIS Data Reviewer table analysis, repairing map documents to use new schema.

ROLE – Project Manager

INITIATION
Performed project assessment to determine needed changes to database schema; defined the high-level scope of the project by determining which data required updates; performed key stakeholder analysis.

PLANNING
Assessed detailed project requirements and constraints with stakeholders through research into code development for database update automation; created the work breakdown structure; presented project plan to key stakeholders for approval and input; developed a project schedule with an expected time frame.

EXECUTING
Obtained and managed project resources of new database shells; executed the tasks as defined in the project plan; implemented the quality management plan by migrating and updating data; maximized team performance.

MONITORING AND CONTROLLING
Measured project performance by ensuring schema updates were correct, testing map documents for functionality and performing Data Reviewer checks; ensured that project deliverables conform to the quality standards by using various quality assurance tools; communicate project status to stakeholders.

CLOSING
Obtained final acceptance of the project deliverables; collate lessons learned; archive project documents and materials by creating backup copies of old database; measured customer satisfaction through periodic reviews with user base.

OUTCOME
Database successfully updated. All users informed of new processes and trained in conducting them. Several processes were automated, leading to time saved for other tasks. Versioning led to better organization of data edits. Data reviews led to more complete data. Map documents were updated for use with new database schema.

Example #7: Project Manager to Setup New Platform for Monitoring Call Traffic (In Progress)

Project objective:
Install, configure, and commission a new platform to monitor call traffic.

Role: Project Manager

Initiating:

Performed project assessment based on available information and lessons learned from previous projects, identified key deliverables and milestones. Two meetings were held to identify key stakeholders. Identified and documented high-level risks, assumptions and constraints. Obtained the sponsor approval for the project charter developed.

Planning:

Reviewed and assessed detailed project requirements, constraints, and assumptions with stakeholders. Collected requirements, defined scope and developed the work breakdown structure. I held planning sessions to develop the project schedule, where decomposed and sequenced activities. Estimated budget. Identified project team members and defined roles and their responsibilities to create a project organization structure to develop the communication management plan.

Identified, analyzed and prioritized project risks to define risk strategies and developed the risk management plan. Presented the project management plan to key and relevant stakeholders and conducted kick-off meeting where communicated the key milestones and the start of the project.

Executing:

Obtained and managed project resources. I have been directing team execution the tasks as defined in the project plan. I have held weekly project teams and key stakeholder meetings. I performed quality assurance. I have implemented the approved actions and workarounds to minimize the impact of project risks. I informed stakeholders and managed the flow of information. I helped manage discrepancies within the team and stakeholders.

Monitoring and Controlling: 

Monitored project progress. I communicated project status to stakeholders, and ensured quality standards were met. Monitored the status of the identified risks, identified any new risks and took corrective actions, specifically on the pandemic status and their consequences, then updated the response plan. I have monitored the status of the identified risks and updated risk register with new risks and captured and analyzed lessons learned, strengthening improvements continuously. Monitored and controlled procurement activities.

Closing: Project in progress.

Outcomes: Project in progress. Platforms were upgraded, and primary data was collected and ready for the migrations.

Example #8: Agile Project Component Manager to Develop Automotive Platform Software (In Progress)

Project Title: Platform Software development for ECU of Electro-Mechanical Braking System Product for Automotive.

Job Title: Project Component Manager – Software

Project Objective: Following SAFE AGILE Framework make continuous Baseline Platform software releases with planned features to customer projects.

Role : Serving as a Project Manager and working with cross-functional teams.

Responsibilities:

IN:

• Managing stakeholders register
• Documenting high-level risks, assumptions and constraints.
• Updated the project charter and obtained sponsor approval.

 PL:

• Representing team during SAFE PI meetings to define target features/requirements for each baseline.
• Discussing interdependency between different function teams.
• Creating user stories with inputs from product owner for each baseline with DOD(definition of done) mentioned and assigned to responsible function teams.
• Maintain prioritize list with ‘must have’, ‘should have’ and ‘could have’ user stories.
• The project schedule is represented as Gantt charts and the project budget is determined using the user Story list.
• Prepared Quality and Configuration Management plan.
• Performed Budget estimation

 EX:

• Executing a continuous delivery pipeline via Agile release planning to deliver committed features after every iteration.
• Conducting weekly AGILE meeting with team to discuss progress and blockers.
• Acquiring the resources needed by the team to deliver committed features.
• Managing information flow using communication management plan.
• Doing continuous alignment with customer roll-out teams to incorporate customer feedbacks and requirements.

 MC:

• Creating Work item dashboard with KANBAN view , accessible to all stakeholders to see planned work progress for each iteration.
• Monitored project progress and kept the stakeholders informed about any changes in the project progress
• Ensured project deliverables conformed to project quality plan
• Conducting a project retrospective after every iteration to help the team become more effective and adapt its processes. 
• Performed quality audit with Quality accessor before delivery to customer project

 CL: Project On Progress

Outcome : Software delivery to customer projects has been made successfully along with Test reports and documentation for each iteration with committed features and quality standards.

Example #9: Project Manager to Synthesize New Compounds in Medical Field

Objective: To design, synthesize, evaluate and optimize new compounds with high antiviral activity.

Role: Project manager

IN: Organized and led meetings with the project sponsor to define high-level scope, deliverables, milestones and identify key stakeholders. Identified high-level risks, assumptions and constraints. Obtain approval for the project charter from the sponsor.

PL: Facilitated team meetings to evaluate and include the detailed project requirements assumptions and constraints. Created the project scope statement and WBS. Developed the project schedule and estimated budget. Assigned roles and responsibilities to project team members. Defined communication management plan.

EX: Obtained and managed the required project resources. Held bi-weekly meetings with the team members and key stakeholders for optimization of new compounds with high antiviral activity. Implement approved optimization and ensure that work is performed in accordance with the required project deliverables. Managed information flow using communication management plan.

MC: Monitored and controlled project progress and schedule. Ensured that project deliverables met design, synthesis, evaluation and optimization quality standards. Monitored and assessed the risk of deliverables. Communicated project status to stakeholders.

CL: Obtained key stakeholder’s acceptance. Obtained final acceptance of the project deliverables. Created and shared the final project report signed by the sponsor. Documented lessons learned. Archived final project documents.

Outcome: Successful completion of six compounds with high antiviral activity. Published peer-reviewed report. Compounds were patented and presented at international conferences.

Example #10: Project Manager to Develop and Launch New Medical Product

Project Objective: New product development and market launch of Incontinence product line.

Role: Product Manager / Project Manager

Initiating: Led meetings with project sponsor to define high-level scope, assumptions, deliverables, schedule, cost and key stakeholders. Conducted data gathering and presented market research to show cost benefit analysis for the project. Aligned sponsor and key stakeholders.

Planning: Developed Project Management Plan. Led the team to collect requirements, define scope, activities and developed project schedule by facilitating meetings, brainstorming, data gathering and data analysis. Assigned tasks to project team members. Worked with Procurement department to plan for the selection criteria of sellers. Defined communication plan. Conducted project kick-off.

Executing: Managed project team resources, project work flow and quality audits through execution. Held weekly meetings for status updates with team members and stakeholders. Managed engagement with stakeholders and team members- Procurement, Quality and Design.

Monitoring & Controlling: Monitored the project work and schedule. Ensured quality checklists were conducted to verify deliverables and inspections were done to obtain final approval from sponsor.

Closing: Updated project documents, lessons learned and created final report.

Outcome: Successful completion of a product launch of new product category line of Adult Incontinence products. With the success of this project, our company is extending the product line with new items to develop under this category.

Example #11: Project Leader to Create Standardized Process for Nurse

Project Objective: Creation and implementation of a standardized process for ensuring nurse performance complies with hospital best practice standards and industry regulatory standards.

Outcome: As project leader, I successfully utilized a hybrid approach to satisfy the project requirements and delivered before deadline.

Role: Project Leader

IN:
I defined the project’s high-level scope, objectives, requirements, deliverables, milestones, overall project risks and assumptions. I performed stakeholder analysis, met with sponsor and created the project charter.

PL:
I developed a project management plan, including defining scope, quality, schedule, resource, cost, procurement, stakeholder, and risk management. Using deconstruction, I created a Work Breakdown Structure for individual tasks, and then used the WBS to create a schedule baseline.

EX:
I directed and managed project work as outlined in the project management plan. I acquired the necessary resources, including developing and managing my team to complete project work. I managed stakeholder expectations and ensured unobstructed flow of information by following the communications management plan.

MC:
I facilitated the gathering, analyzing, and represention data. I controlled costs and schedule utilizing work performance data. I monitored stakeholder engagement and updated the stakeholder engagement matrix. I validated scope by ensuring acceptance of deliverables by sponsor. 

CL:
I updated and cataloged all project documents and OPAs for future use.  I handed off the finalized product to hospital administration for continued implementation of the new product.

Example #12: Project Coordinator to Design and Construct World Cup Stadium

PROJECT OBJECTIVE: Designing and Constructing the world cup stadium

ROLE: Project Coordinator – Managing stakeholder’s architectural design requests and communicating design methodologies with team members.

IN: Led meetings with relevant stakeholders to identify key deliverables and project timeline in order to manage client expectations and direct the achievement of project goals. Informed stakeholders of the approved project charter to ensure a common understanding of the milestones, assumptions, and constraints based on the current constructional situation.

PL: Developed the communication management plan based on the project organizational structure and stakeholder requirements in order to define and manage the flow of project information. Prepared and conducted a weekly sports architecture workshop with the stakeholders in order to identify & negotiate architectural and design-related issues & changes.

EX: Partnered with sub-contractors to negotiate infrastructure layout (mechanical, electrical & plumbing) in relation to the architectural design & stakeholder’s request. Discussed how changes in design could possibly be linked to any constraints in space or difficulty in laying out the structure or infrastructure. Led weekly meetings with the team of 15 design production team members to implement approved changes and ensure that work is performed in accordance with the required project deliverables.

MC: Monitored and controlled project progress throughout the project lifecycle for design deviation to be adequately integrated. Reviewed the issue log to determine if improvements were taken place in order to ensure design quality is met.

CL: Prepared and shared final deliverables according to the communication management plan to convey project performance. Obtained final approval from the relevant stakeholders in order to confirm project scope and deliverables were achieved. 

OUTCOME: Successful completion of World Cup stadium.

Example #13: Project Manager to Research and Design Greenhouse

Project Title– Design new innovative greenhouse for future expansion and conduct feasibility study

Objective– Research and design a new greenhouse design with the latest technology for future expansion and conduct a feasibility study determining if the proposed project provides the company a sufficient return on investment and if the company has access to the required resources.

Role– As the Project Manager I led and managed the full project life cycle.      

Responsibilities/Deliverables–

Initiating– I defined the initial project objectives, high-level requirements, key deliverables, milestones, overall project risks, assumptions, and key stakeholder analysis. I met with sponsors, contributed to the project charter, and obtained approval.       

Planning– I developed a project management plan, collected detailed project requirements, defined scope and constraints, created the work breakdown structure, schedule, budget, and risk management plan, and identified roles and responsibilities for the resource management plan. I conducted a kickoff meeting for the project team.

Execution– I acquired resources, led the project team including internal and external members through execution, assigned work packages to appropriate teams, and managed stakeholder engagement, the flow of information, and project quality.

Monitoring/Controlling– I monitored and controlled scope, budget, and schedule using defined tools and techniques, monitored risks, managed the issue and change request logs, and ensured deliverables conformed to defined quality standards.

Closing– I handed over and reviewed the final report and deliverables with the sponsors, verified all project work was completed, and received final approval. I transferred ownership of the final deliverables, archived documents, and collected lessons learned.

Outcome–  The key stakeholders had a complete project design and a comprehensive and reliable feasibility study to make an informed decision not to proceed on this proposed project.

Example #14: Agile Project Manager to Implement Shipment Transport Management System

Objective: Implementation of a Transport Management System for a third-party logistics (3PLs) client to standardise and streamline key processes (load planning, shipment track and trace, fleet management, contract and billing), thereby helping the client reduce cost and maintain high service level to their customers.

Outcome: The system was successfully implemented, properly customised to the client’s needs and approved by the client. I led the team to successfully analyse the requirements, develop the system, test, pilot and go live the system.

Role: As the Agile Project Manager, I was responsible for managing the project and leading the cross-functional team through all stages of the project’s life cycle.

Initiation: I assessed high-level project requirements, defined scope and stakeholders’ expectations based on initial meetings with the client senior management and functional team leads. I worked with internal teams to identify high level risks, assumptions, constraints, and select Agile framework. I developed the project charter and got approval from the project sponsor. I conducted a kick-meeting with the client team to introduce team members, and align on project goals, timelines and expectations.

Planning: I led the team to analyse the requirements, create a product backlog alongside the Product Owner, estimate epics and user stories, create release plans, estimate risks and dependencies. I also collaborated with team leads of Developing, Testing, and Implementation to estimate costs, durations, resource needs, and define roles and responsibilities within the Agile framework. I facilitated sprint planning meetings and supported the team to subdivide project tasks as necessary.

Execution: I conducted daily standup meetings, facilitated sprint reviews using JIRA tool, ensuring that each completed user story or task met the Definition of Done. I facilitated monthly reviews with the client team to get feedback, validate functionality, and make necessary adjustments to ensure our system development met their aligned expectations. Additionally, I led the team to mitigate the risk of go-live failures by conducting regular review and inspections to address the quality and completeness of the work and developing a robust testing plan with the testers.

Monitoring and Controlling: I created and tracked burndown charts and project status to keep stakeholders informed about the project progress. I ensured the project stayed within schedule and promptly addressed blockers by the risk mitigation methods planned with the team. I delivered progress reports to the client senior management during monthly meetings. I conducted regular retrospective meetings with the project team for continuous improvement.

Closing: I obtained the client’s signoff approval of project deliverables and handed over the deliverables to the client. I collected the client’s feedback to evaluate their satisfaction, documented lessons learnt from the project team and shared with other project leads, and finally celebrated success with the team.

Deliverables: Successful completion of test reports, completion of training, training materials including user manual and tutorials approved by the client.